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FINANCIAL SERVICES CALENDAR & DEADLINES |
Accounting Reports Accounting reports are
due by the 15th of each month. These include:
Bank Reconciliation (for campus checking accounts) - to Ruth York Reconciliation to Imprest (for campus checking accounts) - to Ruth York Checklist for the month (for campuses) - to Ruth York List of Purchase Orders that need to be cleared up - to Lezlie Boyd Deficit budget accounts that need to be cleared up - to Tosha Bjork
Be sure to take care of any activity account deficits reported to you.
By the 5th of each month send Xerox readings to Rita Taylor.
Travel Report Deadlines
All travel vouchers must be turned in within a month of your return.
However, if you received a travel advance, you must return the receipts (and money left, if any) within 10 days of your return. If your travel is paid by a grant, be
aware of any deadlines associated with that grant.
Cross Function Budget Amendments
The last day to enter cross function budget amendments for the general fund (Funds
100-199) is:
For September, 2007 – 09/11/07
For October, 2007 – 10/09/07
For November, 2007 – 11/06/07
For December, 2007 – 12/11/07
For January, 2008 – 01/15/08
For February, 2008 – 02/12/08
For March, 2008 – 03/04/08
For April, 2008 – 04/08/08
For May, 2008 – 05/06/08
For June, 2008 – 06/10/08
For July, 2008 – 07/08/08
For August, 2008 – 08/18/08
FINANCIAL SERVICES CALENDAR
2007 - 2008 SCHOOL YEAR
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Monday,
12/10/07 |
Direct Pays must
be received in Accounting to be processed before the Christmas holidays. |
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Friday, 02/01/08 |
Fund 187 -
$100/teacher - All POs or Direct Pays must be entered. |
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Friday, 04/18/08 |
Purchase Order
Cut-off for campuses – even campus & student activity funds. Exceptions
are routine supplies (like paper), summer school, & furniture. |
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Monday, 06/16/08 |
ARI/AMI –
Fund 404 – Last day to purchase materials. |
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Monday, 06/30/08 |
Last day to put
in Title I 07-08 grant Purchase Orders. Grant managers may impose an
earlier deadline. Last day to put in any 6/30 Year End formula grant
Purchase Order (Funds 204, 211, 224, 225, 244, 255, 262, 263, 269, 316,
317, 340). |
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Wednesday, 07/30/08 |
Last day to pay any Title I
07-08 expenditures. Last day to pay for any 6/30 Year end formula grant
expenditure (Funds 204, 211, 224, 225, 244, 255, 262, 263, 269, 316,
317, 340). This includes travel expenditures or any reimbursements. |
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Thursday, 07/31/08 |
ARI/AMI -
Last day to pay for summer school/summer tutorials payroll. |
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Friday, 08/15/08 |
Last day to put
in POs before Year End. |
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August
TBA, 2008 |
Financial Services Training for All Campus
Secretaries. |
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Monday, 08/18/08 |
Last day to put
in Direct Pay Request before Year End. All Direct Pays to be processed
before Year End due by 4:30 p.m. Last day to put in Cross Function
Budget Amendments. |
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Monday, 08/25/08 |
Last day the
Finance menu will be available before YE. |
Monthly cross function budget amendment deadlines are posted on Financial
Services website and updated in the iSeries.
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Back to Financial Services |
