Tyler ISD 2004 Bond
Board Update
March 23, 2006
· A & E Consultants
A. Barham Architects and EHRC Architects are providing Construction Administration services throughout the project duration.
B. Barham Architects and EHRC Architects are reviewing shop drawings, submittals, and RFI’s throughout the construction process.
C. Fitzpatrick Butler/PBK, Architects (FB/PBK) continues to work on the designs approved by the Board on February 2, 2006.
D. FB/PBK, TSC met with RPR and WRL on March 3rd to discuss budget studies based on the preliminary designs approved by the Board. We also discussed scheduling of design completion, subcontractor/supplier bid dates and construction start dates.
E. Eubanks Harris Roberts Craig Architects is working on the Douglas prototypical plan. Construction documents are scheduled to be complete by March 31st. (images presented at Board Meeting March 23rd).
· Construction Projects
A. Bell Elementary School – New Construction
a. Work Completed
Structural steel installation is complete. RTU’s were delivered
March 1st.
b. Work in Progress
Denson is concentrating in Area A (2 story wing), and also working in areas B and C with drywall framing, hanging of sheetrock, electrical and plumbing rough-in, ductwork, fire sprinkler system and roofing. In addition, brickwork is being installed on the west wall of the two story classroom wing. Plaster work is underway as well as preparations for the metal roofing. Technology cabling continues. The unknown factor in completing the project is how weather will affect progress.
c. 3-Week Look Ahead
Work items listed above will continue in Area A, B and C.
d. Progress Photos
B. Ramey Elementary School – New Construction
Structural steel installation is complete. RTU’s were delivered on March 8th.
Miscellaneous Structural steel installation continues in Area D and E. Drywall framing, hanging of sheetrock, rough-in for plumbing, ductwork, electrical and fire sprinkler work continues. Masonry crews are working in the Gym/Cafetorium and the courtyard walls and Roofing work continues in Areas A, B and C. Ceramic tile has commenced on the corridor walls. Technology cabling continues. The unknown factor in completing the project is how weather will affect progress.
c. 3-Week Look Ahead
Masonry work will continue at the Gym/Kitchen/Cafetorium and brickwork at the Courtyard. Miscellaneous structural steel will continue as well as the work items listed above.
d. Progress photos
C. Dr Bryan C Jack Elementary – New Construction
a. Work Completed
The second floor slab has been poured.
b. Work in Progress
Miscellaneous steel is being placed in Area 1 (two story wing). The two story wing is being built from east to west. Structural steel erection continues in the one story classroom wing and the Gym/Cafetorium. Drywall framing and rough-in for electrical, plumbing, fire sprinkler and ductwork is underway. Masonry work continues at the Gym/Cafetorium and brickwork at the two story classroom wing.
c. 3-Week Look Ahead
Structural steel installation will continue. Drywall, rough-in for plumbing, ductwork, electrical and fire sprinkler will continue. Roofing wing commence the week of March 13th.
d. Progress Photos
TYLER ISD 2004 BOND PROGRAM
DESCRIPTION OF VALUE ADDED ITEMS
March 15, 2006
ITEM 1) The Staubach Company (TSC) worked from March to November of 2004 to refresh and update the Facilities Assessment, Educational Adequacies and Master Plan originally done by Magellan/Vatetta (M/V) in 2001. During this process, TSC’s task was to identify the current deficient condition of the facilities in order to develop budgetary options for returning the building to functional conditions based on code changes. This included the identification of additional classroom requirements based on the demographic projections provided by the school districts demographic study. The updating of the Facilities Assessment and Educational Adequacies was based on the requirements of the new building code adopted by the City of Tyler (IBC 2000), the new IECC Energy Code adopted by the City of Tyler, the latest T.A.A.S. / ADA requirements by the City of Tyler (IBC 2000), new TEA Facilities Requirements, new enrollment projections as provided by a demographer retained by TISD and any programmatic/curriculum changes adopted by TISD since the 2001 reports. The previously mention updating along with the creation of a master plan that included; detailed programming, real world design and construction schedule, swing space plan, transportation plan, demolition plan, asbestos abatement plan, student relocation plan and real estate plan were all incorporated into a clear and concise master plan that is easy to explain, understand and makes fiscal sense. This, in part, is why the bond issue passed. Because this was research and planning, it is difficult to place a dollar value on this item.
ITEM 2) TSC suggested using prototype buildings to reduce the cost of design fees on like buildings. This savings is also a result of negotiating fees with each architectural firm.
ITEM 3 In the M/V report, recommendations were made by them as to a typical size of elementary school buildings based on certain student populations. TSC, at its own expense, engaged the services of an architectural firm in Dallas and with TSC’s help, the two firms discovered a way to meet all Texas Education Agency (TEA) requirements and TISD’s curriculum requirements for educational facilities and reduce the M/V recommended square footages for an elementary school. The savings are based on our bond budget of $135/square foot.
ITEM 4) TSC negotiated all civil engineering fees from the proposed fees to actual contract amounts. Although the contracts are between each architectural firm and the civil engineers, TSC interviewed each civil engineering firm and negotiated scope of work as well as fee. TSC discovered overlapping scope and was able to appropriately separate work items. This, in turn enabled TSC to identify duplicate scopes that were being charged by both the construction manager and the civil engineer.
ITEM 5) TSC negotiated all landscaping fees and scope of work. Once again, the contract is between the architectural firms and the landscape architect but TSC interviewed the landscape architect to determine the scope of work the district wanted as well as an acceptable fee.
ITEM 6) The original fees proposed by the CM were 1.6% higher than actual contracted amount. TSC met with the CM on several occasions to discuss scope of work and fees and negotiated a fee that is comparable to competitive fees that TSC has experienced in the current K-12 market place.
ITEM 7) The CM proposed general conditions that exceeded the current K-12 market. TSC negotiated those fees down to an acceptable amount.
ITEM 8) During the GMP process, the CM proposed a brick allowance of $550/k. Historically, this process starts with a brick allowance(decided by the contractor or architect), the architect shows the owner a selection bricks to chose from that cost the full allowance, a brick is chosen, the project gets built using the brick that cost the full allowance. The contractor and architect enjoy this process since their fee is based on overall construction cost and have a monetary incentive to see a more expensive product used. TSC contacted four brick manufactures and negotiated a price of $385/k, which resulted in savings.
ITEM 9) During the GMP process, the CM proposed a carpet allowance of $25/sq yard that was used on a project approximately one year earlier. This process has historically been done in a fashion similar to the brick selection process. TSC contacted five carpet manufactures and conducted interviews and discussed critical carpet components required by TISD. Three TISD personnel were included in the process to verify that carpet selected met the requirements of the maintenance staff. TSC managed the process of vertically buying carpet for seven schools.
ITEM 10) TSC assisted TISD in purchasing of the technology components in lieu of including the scope of work in the CM’s contract. This resulted in savings of CM’s fee.
ITEM 11) TSC managed the process of vertically purchasing food service equipment for all seven schools. This resulted in savings based on historical cost of CM and CM’s fee.
ITEM 12) TSC managed the process of vertically purchasing Library Furniture for all seven schools. This resulted in savings of CM’s fee.
ITEM 13) TSC managed the process of vertically purchasing RTU’s and Package Air Conditioning Units for all seven schools. Verifying savings based on past projects is difficult because all projects have different air conditioning/heating requirements.
TSC has been involved in many issues of cost avoidance and risk avoidance. During the construction phase, TSC meets each week on all the projects to discuss scheduling, cost, labor and material acquisition. It is difficult to determine savings on this issue.
The percent of savings is 134% based on TSC fees.
Total savings $7,318,067.00
Less TSC Fees <$3,121,338.55>
Divide savings by TSC fee;
$4,196,728.45 / $3,121,338.55 = 134%
| March 23,2006 |
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| TISD 2004 Bond Program - Value Added | |||
| Description of Value Added | Pre Bond Value Added | Bond Value Added | |
| Assisted in the Successful passage of the Bond Program | Hard to Quantify | Hard to Quantify | |
| Reduced A & E Fees by utilizing prototype design concept on elementary school sites | $ 520,537 | ||
| Reduced construction cost by optimizing square footage requirements in elementary school programming* | $ 5,163,210 | ||
| Negotiated savings with the civil engineers contract by eliminating services already provided by the construction manager | $ 58,530 | ||
| Negotiated savings with the landscape architect's contract | $ 18,090 | ||
| Negotiated savings with the construction manager's contract | $ 325,469 | ||
| Provided additional savings by negotiating construction manager's General Conditions | $ 437,806 | ||
| Provided savings to masonry cost by allowing manufacturers to compete in lieu of utilizing an allowance as | $ 212,520 | ||
| requested by construction manager ($385.00/K vs. $550.00/k) | |||
| Provided savings by vertically purchasing carpet through TISD in lieu of utilizing an allowance as recommended | $ 280,200 | ||
| by the construction manager ($12.52/yd vs. $25.00/yd) | |||
| Provided savings to technology cost by assisting district to purchase direct in lieu of purchasing through the CM | $ 55,731 | ||
| Provided savings by vertically purchasing Food Service Equipment through TISD in lieu of purchasing through | $ 235,320 | ||
| the construction manager on an individual project basis | |||
| Provided savings by vertically purchasing Library Furniture through TISD in lieu of purchasing through | $ 10,654 | ||
| the construction manager on an individual project basis | |||
| Provided savings by vertically purchasing RTU's and Package Air conditioning Units through TISD in lieu | hard to quantify | hard to quantify | |
| of purchasing through the construction manager on an individual project basis | |||
| Total | $ 5,163,210.00 | $ 2,154,857.00 | |
| Combined savings of Pre-Bond and Post-Bond | $ 7,318,067.00 | ||
| TISD's return on investment in The Staubach Company (cost savings minus TSC fee / TSC fee) | 134% | ||
| *Savings reflected is cost avoidance during pre-bond planning phase | |||
| **Savings shown are based on Bell, Ramey, and Rice/Owens Relief Campus only | |||